Computers are essential part of our business. Hardware capabilities and software demands tend to increase exponentially. Therefore, it becomes essential to get new computers every 2 to 3 years, to stay ahead.
Now, you will need to consider many aspects related to computer disposal and data destruction. Businesses take help from asset disposal vendors. These professionals bring fresh perspective and expertise to deal with complex major projects, which can positively impact your business operation & IT planning.
Tips for handling data erasure from disposal computers
Categorize e-waste as per risk factor
Some e-waste pieces carry confidential data, while others don’t, so make sure that you are familiar with items that carry confidential details, so that you can take action, accordingly.
Admin Passwords list
Keep master list of all the Admin Passwords. In case Admin Passwords cannot be shared then ensure to set default password prior disposing the machine. Never allow any employee or IT to create or use Admin Password, which are not listed for future reference. Without Admin Passwords you cannot clear or reset the computer before disposal. In addition, full value for laptops, Apple equipment, or similar devices cannot be expected.
Delete iCloud accounts
Inform the users across your organization to remove their personal iCloud accounts synched with company assets. iCloud is used for tracking stolen or lost assets. So, it is crucial to remove your device from registered account or the disposal vendor will not be able to reuse valuable and working parts legally.
Make sure that users make use of iCloud profiles only for Apple devices owned by the company. Managing devices in this manner allows your company to control devices on user’s account and make sure assets are reusable, at retirement.
Determine the destruction methods
Various types of media need different methods to destroy the data. Destructing flash drive data is different in destroying hard drive data. Therefore, get familiar with specific tools in advance but taking help from professionals is a wise idea.
Obtain destruction certificate
The hired e-waste company will provide certificate of destruction. It is a proof that they adhered to federal regulations of disposal including details about types, methods, and tools used for destruction.
Other things to remember
- If you are not using the device then ensure to keep them locked before giving back to the recycling vendor.
- Safely move equipment before applying pressure on LCD screens.
- The potential recycling vendor needs to be certified. It means they will adhere to necessary destruction procedures laid by Federal Government.